Industries — Healthcare & Clinics
Automation & software for clinics
More time with patients, less time with paperwork. Scheduling, intake and follow-ups that run themselves.
What we automate
Where clinics lose time — and how we fix it
For clinics and healthcare providers, automation means fewer no-shows, faster patient intake and reception staff who aren't glued to the phone — with data privacy built in from the start.
- Online appointment booking with reminders
- Digital patient intake forms before the visit
- No-show reduction with confirmations and waitlists
- Follow-up and recall communication
- Internal reporting on occupancy and demand
AI agents for healthcare & clinics
Your AI team for healthcare & clinics
Sofia answers patients’ practical questions about bookings and opening hours, Hugo handles staff admin and certificates, Ada processes supplier invoices and Atlas prepares the management brief. Connected through our API — €699 per agent per month, one-time setup €4,499.
id: sofiaCustomer serviceHugoHR & Recruitment PartnerHiring admin and HR paperwork, handled.id: hugoPeople & legalAdaAccounting AssistantEvery invoice read, matched and filed. Before lunch.id: adaFinance & procurementAtlasChief of StaffThe whole company in one morning brief.id: atlasManagementFeatured project — healthcare & clinics
Scheduling and intake automation for a private clinic
The challenge
Reception spent the day on the phone booking and confirming appointments, patients filled in the same paper forms at every visit, and empty slots from late cancellations stayed empty.
What we built
We implemented online booking connected to the clinic calendar, automated SMS/email confirmations and reminders, digital intake forms sent before the visit, and a waitlist that automatically offers freed slots.
- Online booking synced with practitioner calendars
- Automated reminders and confirmations
- Pre-visit digital intake forms
- Cancellation waitlist automation
Frequently asked questions
FAQ — clinic automation
How can a clinic reduce no-shows?
Automated confirmations and reminders by SMS and email, easy rescheduling links, and a waitlist that instantly offers freed slots to other patients. Clinics typically see no-shows drop by a quarter to a third.
What is patient intake automation?
Patients complete digital intake forms before the visit, from their phone. The data lands directly in your records — collected once, legible, and ready before the patient walks in.
Is online booking GDPR-compliant?
It can and must be: explicit consent, EU-based data processing, minimal data collection and clear retention rules. Compliance is a design requirement we build in, not a checkbox added later.
Will automation make our clinic feel impersonal?
The opposite, when done right — automation removes the administrative friction (phone queues, paper forms, forgotten reminders) so your staff's attention goes to the patient in front of them.
Other industries
We also work with
Logistics & Transportation
Shipment tracking, carrier management and order automation.
E-commerce & Retail
Order processing, stock sync and marketing flows.
Finance & Accounting
Invoicing, reconciliation and automated reporting.
Real Estate & Property
Listings, lead management and document flows.
Professional Services
Client onboarding, contracts and time reporting.
Technology & SaaS
Product integrations, onboarding and support automation.
Manufacturing & Production
Orders, inventory and production tracking.
Construction & Engineering
Quotes, site reporting and project documentation.
Hospitality & Tourism
Bookings, guest communication and review management.
Education & Training
Enrollment, scheduling and student communication.
Marketing & Media Agencies
Client reporting, campaign operations and CRM.
Working in healthcare & clinics?
Tell us how your operation runs today. We'll show you what a project like this would look like for your business.