AI agent — Finance & procurement
Ada, your AI accounting assistant
Ada processes supplier invoices, matches them to orders and transport documents, prepares payment lists and collection reminders and keeps your accounting data clean — including e-Factura messages for Romanian companies.
What she handles
Every invoice read, matched and filed. Before lunch.
- Extracts data from supplier invoices — PDFs, scans and e-invoices
- Matches invoices to orders, shipments and purchase orders and flags differences
- Prepares supplier payment lists for approval
- Reconciles bank statements against open invoices
- Sends polite, escalating payment reminders to clients
- Explains e-Factura errors and missing invoices from the data you connect
Built to take reading, matching and reminding off your accountant’s desk.
A morning with Ada
What it looks like in practice
Please find attached invoice 4471 for the Pitești–Lyon transport.
Matched to shipment SHP-5530. The invoice is €1,250: €1,210 transport plus €40 waiting time. The POD shows unloading within the free time and no waiting time was recorded, so I’ve put the invoice on hold.
Hello, invoice 4471 includes €40 for waiting time, but the POD shows unloading within the free time. Could you send the waiting-time confirmation or a corrected invoice? — Ada, accounting
Invoice 4471 on hold in your ERP. Reason: €40 difference.
Supplier invoice 4471
saved to your system- Supplier
- Carpat Trans SRL
- Invoice total
- €1,250
- Agreed price
- €1,210
- Difference
- €40 waiting time, not recorded
- Status
- on hold
The card is what lands in your CRM or ERP — delivered as JSON through the API, with every field named and typed. Names and numbers in this example are fictional.
Personality
Who Ada is at work
Precise to the cent
A €0.01 difference is still a difference. She’ll flag it.
Discreet
Financial data stays inside your rules and your systems.
Gently relentless
Payment reminders that are firm, polite and always on time.
Boundaries she never crosses
- Never pays or approves payments — she prepares, you approve
- Works only with data from your systems and your documents
- Doesn’t give tax advice; tax questions go to your accountant
Make her sound like you
Default tone: Precise and polite. Formality, languages and signature are tuned to your brand during setup and can be changed later with PATCH /v1/agents/ada. Sample signature: Ada, accounting.
Plugs into
Ada through the API
| Task type | What it does |
|---|---|
invoice.extract | Read a supplier invoice into structured data |
invoice.match | Match an invoice to orders, shipments or POs |
payments.reconcile | Reconcile a bank statement against open items |
collections.remind | Prepare or send a payment reminder |
curl https://api.auroraaisystems.com/v1/agents/ada/tasks \
-H "Authorization: Bearer $AURORA_API_KEY" \
-H "Idempotency-Key: $(uuidgen)" \
-H "Content-Type: application/json" \
-d '{
"type": "invoice.extract",
"input": {
"file_id": "file_inv_4471",
"match_against": [
"orders",
"shipments"
]
}
}'{
"id": "task_01J9ZADAQ2",
"object": "task",
"agent_id": "ada",
"type": "invoice.extract",
"status": "completed",
"output": {
"invoice": {
"supplier": {
"name": "Carpat Trans SRL",
"vat_id": "RO00000000"
},
"number": "4471",
"issue_date": "2026-10-17",
"currency": "EUR",
"total": 1250.00,
"lines": [
{
"description": "Transport Pitești–Lyon",
"amount": 1210.00
},
{
"description": "Waiting time",
"amount": 40.00
}
]
},
"match": {
"shipment_id": "SHP-5530",
"expected_total": 1210.00,
"difference": 40.00,
"status": "needs_review"
}
},
"usage": {
"input_tokens": 2840,
"output_tokens": 590,
"total_tokens": 3430
}
}Frequently asked questions
Questions about Ada
Is Ada a replacement for our accountant?
No. Ada does the repetitive work — reading, matching, reminding — so your accountant spends time on decisions and compliance.
Does Ada work with Romanian e-Factura?
Ada works with the e-Factura data your accounting system or ERP exposes — invoices, statuses and error messages — and explains what needs fixing. Sending invoices stays in your invoicing software.
How long until Ada is live?
Typically 2–4 weeks from your order: a kickoff call, connecting your systems, tuning her persona and boundaries, and testing in the sandbox before go-live.
What does Ada cost?
€699 per month excluding VAT, with 10M tokens included and pooled with your other agents. The one-time setup fee of €4,499 per company covers onboarding for every agent in your first order.
Ready to put Ada to work?
Add her to your order now, or talk to us first about your process and systems.